ESSENTIAL DUTIES & RESPONSIBILITIES:
- Ensure compliance with federal and state employment regulations as well as internal company policies.
- Maintain and audit HR information systems to ensure accuracy, integrity, and readiness for reporting.
- Prepare compliance and management reports to support informed decision-making.
- Oversee accurate documentation of personnel actions, including hires, promotions, transfers, reviews, and terminations.
- Design and deliver engaging new hire orientations to promote a positive workplace culture and strong employee experience.
- Facilitate training sessions on key topics such as company policies, Employee Handbook, harassment prevention, and workplace safety.
- Manage training calendars, communications, and attendance tracking to ensure compliance and organizational alignment.
- Serve as a point of contact for employee benefit programs, providing support with enrollment, eligibility, and coverage changes.
- Process and validate employment status updates (e.g., pay adjustments, job changes, tax withholdings, direct deposit) to ensure payroll accuracy.
- Conduct audits, resolve discrepancies, and ensure timely distribution of pay statements.
- Manage administrative functions such as scanning, filing, electronic records, and data entry with precision and efficiency.
- Contribute to HR initiatives and special projects that enhance processes, support business priorities, and improve the employee experience.
- Demonstrate agility and adaptability in balancing priorities during seasonal transitions and high-volume periods.
EDUCATION/EXPERIENCE AND QUALIFICATIONS:
- Bachelor’s degree in Human Resources, Business Administration, or a related field required.
- Minimum of 2–4 years of progressive HR experience in areas such as compliance, benefits administration, payroll support, or training coordination; or an equivalent combination of education and professional experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with HRIS systems strongly preferred.
- Fluency in Spanish and English (spoken and written) is required to effectively support a diverse workforce and ensure clear communication across the organization.
While the primary responsibilities of this role focus on core HR functions, there will be occasions—particularly during peak seasonal transitions or urgent operational needs—when additional duties outside the standard job description may be required. The HR department operates in a highly dynamic, fast-paced environment where multitasking and shifting priorities are common. Flexibility, adaptability, and the ability to remain organized under pressure are essential for ensuring the smooth and effective operation of HR services during critical times.
REQUIRED SKILLS AND QUALIFICATIONS:
- Proven ability to thrive in a fast-paced environment with excellent time management, organizational, and multitasking skills.
- Strong attention to detail and accuracy, with the ability to manage multiple priorities effectively.
- Exceptional interpersonal and communication skills (both written and verbal), with the ability to present information clearly in one-on-one and small group settings.
- Demonstrated ability to work respectfully and professionally at all levels of the organization.
- Skilled in managing sensitive and confidential information with the highest level of professionalism and discretion.
- Self-motivated, reliable, and punctual, with a strong sense of accountability.
- Ability to analyze and solve problems using sound judgment and common sense, even when handling multiple variables in standardized situations.
- Comfortable interpreting and applying instructions delivered in written, oral, or diagram form.
- Ability to deliver excellent customer service while building strong working relationships across teams.
- Willingness and ability to relocate seasonally between San Juan Bautista, CA and Yuma, AZ as required.
ANALYSIS OF PHYSICAL DEMANDS
Key (Based on typical week):
N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)
F=Frequent (34%-66% of time)
C=Constant (over 66% of time)
